Services

Everything accounting except your tax return, plus the process work that makes it stick.

Use us as your complete back office, or bring us in to fix one specific problem. Every engagement is custom quoted to your size, your systems and the shape your books are in.

Most requested

Fractional Controller

Senior-level financial leadership for a fraction of a full-time salary.

Most $2M–$25M contractors have outgrown a bookkeeper but can't justify a $120K+ controller. We fill that seat. We own the close, review the work, build the reporting, and sit down with you every month to go over what the numbers are saying and what to do about it.

Good fit if: you have a bookkeeper or office manager entering transactions, but nobody owns the big picture, job profitability, or the relationship with your bank, surety and CPA.

What's included

Managed month-end close with a set calendar and checklist
Monthly financial package: P&L, balance sheet, cash flow, job profitability
WIP schedule and over/under billing review each month
KPI dashboard (gross margin by job, backlog, DSO, overhead rate, cash runway)
Monthly review meeting with the owner(s)
Bank, surety and CPA coordination, including covenant tracking and year-end package
Oversight, review and training of your in-house bookkeeping staff
Budgeting and forecasting support

Our bread & butter

Bookkeeping, Reconciliations & Monthly Close

Accurate books, reconciled every month, on a schedule you can count on.

Everything else depends on this. If the reconciliations aren't done, every report built on top of them is a guess. We keep your books current and accurate so you, your CPA and your lender can trust them.

Good fit if: the books are behind, nobody is reconciling, or you're doing the bookkeeping yourself at 10pm.

What's included

Transaction coding and categorization, including job and cost code coding
Bank, credit card, loan and line-of-credit reconciliations
AR and AP subledger reconciliation to the general ledger
Accruals, prepaid and payroll entries for accrual-basis financials
Monthly close and financial statements
Clean year-end handoff to your CPA

Construction Accounting: WIP, Job Costing & Fixed Assets

The construction-specific reporting most general bookkeepers can't build.

Construction accounting isn't regular accounting with a hard hat on. Percentage-of-completion, retainage, change orders, equipment costing and labor burden all need to be handled correctly, or your job reports will look great right up until the job loses money.

Good fit if: you don't know a job's real margin until it closes, your surety is asking for a WIP schedule, or your equipment costs live in overhead.

What's included

Work-in-progress (WIP) schedules tied to the general ledger
Over/under billing calculations and journal entries
Job cost structure and cost code setup
Labor burden and equipment cost allocation to jobs
Change order, committed cost and retainage tracking
Job profitability and estimate-vs-actual reporting
Fixed asset register and depreciation schedules for equipment and vehicles

High impact

Financial Statement Cleanup for Loans, LOC & Bonding

Turn messy books into statements a banker or surety will sign off on.

When you need a line of credit, an equipment loan or more bonding capacity, your financials get looked at closely. Unreconciled accounts, cash-basis shortcuts and balance sheet mysteries cost you money, or kill the deal. We find and fix them.

Good fit if: your books are months (or years) behind, your CPA keeps flagging the same problems, or you have a lender or surety deadline coming up.

What's included

Catch-up bookkeeping for any number of months or years
Full balance sheet reconciliation and scrub
Cash-to-accrual conversion where needed
WIP schedule and percentage-of-completion adjustments
Lender- and surety-ready financial package
Coordination with your CPA for reviewed or audited statements

Cash Flow Forecasting, Budgeting & Forecasts

See the cash crunch 13 weeks out, not the day payroll hits.

In construction, cash and profit are two different things. Retainage, slow-paying GCs, mobilization costs and seasonality can drain a profitable company. We build forecasts you can make decisions with: when to hire, when to buy equipment, how much work you can take on.

Good fit if: you're growing fast, cash feels tight even in good months, or you want a real budget for the year.

What's included

Rolling 13-week cash flow forecast
Annual operating budget and overhead budget
Rolling forecasts and budget-vs-actual reporting
Backlog and capacity planning
Scenario modeling for hires, equipment purchases and big bids
Break-even and overhead recovery analysis

Process Improvement & System Setup

Smarter workflows: less double entry, fewer bottlenecks, fewer "only Jane knows how to do that."

Led by Meghan, a Lean Six Sigma Green Belt with 10+ years in process improvement and business technology. We map how work actually moves through your company (estimate, contract, purchasing, field time, billing, collections), remove the waste, and set up systems that support it.

Good fit if: you're re-keying data between systems, billing goes out late, approvals get stuck, or you're outgrowing your software.

What's included

Current-state process mapping and bottleneck analysis
Workflow redesign: AP approvals, pay apps/billing, purchasing, time capture, collections
Accounting and construction software selection, setup and migration
System integration and cleanup of existing setups
Standard operating procedures (SOPs) and staff training
Dashboards and reports that update themselves

Internal Controls & Process Audits

Protect the business from errors, leaks and fraud before they happen.

Smaller companies are the most exposed to fraud and costly mistakes because one or two people handle everything. We review how money, approvals and data move through your business and give you a practical, prioritized list of fixes, not a 90-page binder.

Good fit if: one person controls payments and the books, you've had a "how did that happen?" moment, or you're preparing to sell, merge or bring in investors.

What's included

Internal controls review: cash, AP, payroll, billing, purchasing
Segregation of duties analysis sized for a small team
Approval workflow and access/permission review
Process audit with time, cost and error-rate findings
Written findings with prioritized, practical recommendations
Help implementing the fixes

General Business Consulting

A sounding board who knows your numbers.

Pricing and bid strategy, overhead and markup, hiring an in-house accountant, growth planning, buying equipment versus renting: the big decisions go better with someone who understands both the finances and the operations.

Good fit if: you have a decision coming up and want a second set of eyes on the numbers.

Common topics

Overhead rate, markup and bid pricing analysis
Profitability by job type, customer and crew
Growth and hiring plans
Equipment buy vs. lease vs. rent analysis
Hiring, onboarding and training in-house accounting staff
Preparing the business for financing, sale or succession

What we don't do: tax return preparation or tax filing. We work hand-in-hand with your CPA or tax preparer and give them clean, reconciled books.

How we work together

Three ways to engage. All custom quoted.

Pricing depends on your transaction volume, active jobs, systems and the condition of your books. After a free discovery call you'll get a clear, written quote.

Monthly Retainer

Ongoing · Flat monthly fee

Fractional controller, bookkeeping and close, WIP and reporting, done every month on a set calendar.

Predictable monthly cost
Monthly review meeting
Scales up or down with you

Project

One-time · Fixed scope & fee

Cleanups, catch-up work, system setups and migrations, process and internal controls audits.

Defined deliverables and timeline
Fixed price, no surprises
Option to roll into monthly

Advisory

As needed · Block of hours

Consulting, forecasting, bid and pricing reviews, or a second set of eyes before a big decision.

Use it when you need it
Direct access to Justin & Meghan
Great place to start

Not sure where to start?

Grab our free guide, 5 Signs Your Job Costing Is Lying to You, and run the 10-minute self-check on your own books.

Get the free guide

Next step

Tell us what's broken. We'll tell you how we'd fix it.

Free 30-minute discovery call. No obligation, no hard sell.

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